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Department Secretary (m/f) ref°48900

TYPE DE CONTRAT : CDI - temps plein

We are currently looking for a Department Secretary (m/f)

for our “National Center of Genetics” for a permanent position on a full-time basis (40h/week)

ABOUT THE LABORATOIRE NATIONAL DE SANTÉ

The LNS is a major player in Luxembourg’s healthcare sector, serving the country’s patients, doctors and hospitals. Under the supervision of the Ministry of Health and Social Security, the LNS is a multidisciplinary public institution organized around six medical departments, two of which are designated as national diagnostic centers for human genetics and pathology respectively.

The LNS employs around 400 highly qualified staff with diverse backgrounds. The main purpose of the LNS is to develop analytical activities and scientific expertise relating to the prevention, diagnosis and monitoring of human diseases; to act as a national control or reference laboratory; and to carry out forensic missions. The LNS also collaborates with the University of Luxembourg and other biomedical research institutions, both nationally and internationally, on research and teaching activities.

In particular, in the field of diagnostics, the LNS covers the following fields of application: medical biology, microbiology, forensic medicine, environmental medicine, morphological and molecular pathology, and clinical genetics, as well as sequencing for rare diseases, oncology and pathogens.

ABOUT THE NATIONAL CENTER OF GENETICS (NCG)

The National Center of Genetics (NCG), at the LNS, is responsible for human genetic care in Luxembourg. One of the goals of the NCG is to build up genomic medicine and precision oncology, using a state of the art sequencing facility, and to provide high-level health care to the Luxembourgish population. The NCG is a major stakeholder of two national public health programs:  the Plan National Maladie Rare and the Plan National Cancer.

RESPONSIBILITIES

  • Assist the Head of Department;
  • Welcome visitors from outside the department;
  • Taking and dispatching phone calls;
  • Registration of patient records and evaluation of acceptance of administrative criteria;
  • Encoding and tracking of orders;
  • Entry of information into LIMS;
  • Sending reports;
  • Reporting of non-conformities, handling of complaints;
  • Collaboration with the administrative services (accounting, invoicing, purchasing, etc….);
  • Standard secretarial work (photocopies, mail, etc….);
  • Management of the administrative stock (envelopes, office material, etc…);
  • Drafting of meeting minutes;
  • Event coordination: plan and coordinate special events, conferences, workshops, and seminars hosted by the National Center of Genetics. This includes managing logistics, liaising with speakers and participants, coordinating registration, and overseeing event-related activities.

This list of tasks is not intended to be exhaustive. Tasks may vary according to the specific needs of the department.

PROFILE

  • Holder of a high school diploma (BAC) or an recognized secretarial degree;
  • Previous experience as a secretary, ideally in the medical field;
  • Experience in administrative work;
  • Proficiency in computer tools, especially Microsoft Office software;
  • Ability to work independently while adhering to established procedures;
  • Keen sense of confidentiality and professional discretion;
  • Ability to adapt to a dynamic work environment and effectively manage administrative tasks;
  • Excellent teamwork skills and team spirit;
  • Knowledge of languages: mandatory English, French or German. Knowledge of Luxembourgish will be considered as an asset.

If you meet the above profile and wish to apply, please submit your application (CV and Cover letter) via our website. Your application will be treated confidentiality.

At the final stages of the recruitment process, the successful candidate will be asked to provide supporting documentation such as, copies of diplomas and certificates of employment. An official criminal record (bulletin no.3) will also be required for consultation purpose.

 

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