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Document Controller (m/f) Ref°555

TYPE DE CONTRAT : CDD - temps plein

 

About the Laboratoire national de santé

The « Laboratoire national de santé » (LNS) is a public institution under the supervision of the Ministry of Health in Luxembourg. As a multidisciplinary institute, the LNS consists of four scientific departments in the fields of medical biology, microbiology, forensic medicine and health protection. In addition, the LNS is also hosting the National Center of Pathology and the National Center of Genetics. The LNS has its premises in Dudelange since 2013.

The mission of the LNS is to develop analytical and scientific expertise related to the prevention, diagnosis and monitoring of human diseases and to ensure the role of a national control or reference laboratory as well as to carry out forensic tasks. The institution also contributes to the development, harmonization and promotion of technical laboratory methods in close collaboration with local and international analytical laboratories. Within the scope of its responsibilities, the LNS is also leading research and teaching activities in collaboration with partners in Luxembourg and abroad.

With its modern infrastructure in line with the recent evolution of medical and analytical sciences, the LNS is an ambitious laboratory with innovative projects that increase its expertise in public health.

To support our Quality team, we are currently looking for a Document Controller (m/f) for a 12-month fixed-term position on a full-time basis.

 

Responsibilities

Reporting to our Chief Quality Officer, the main responsibility of the successful candidate would be to:

  • Upgrade the documentation system to satisfy ISO 15189 and ISO 17025.
  • Train and assist relevant personnel on Documentation rules.
  • Handling intake, scanning and storing documents.
  • Filing and archiving relevant documentation.
  • Retrieving files for other employees when needed.
  • Designing templates for documents, file types, and document databases.
  • Checking and editing documents for accuracy and compliance.
  • Controlling the flow of documents in and out of Central LNS.
  • Appropriately communicate the release of documentation throughout the organization.
  • Reporting errors or developments regarding document storage.
  • Ensuring the secure destruction and disposal of sensitive documents.
  • Updating and maintaining document management systems and physical records.
  • Maintaining the security of confidential documents.
  • Assisting employees with accessing documents through our document management system.
  • Support quality topics other the ones above upon requests.

 

Qualifications required

  • As a minimum Bachelor degree;
  • Minimum 2 years experience in document management, archive management, or records management;
  • Specific training in quality assurance or recognized experience according to ISO/IEC 15189 and/or ISO 17025;
  • Familiarity with the relevant regulations regarding document keeping and handling;
  • Time-oriented approach to handling queries and tasks;
  • Knowledge of languages: mandatory English (business proficiency written and oral), Luxembourgish, French, German is an asset.

 

If you meet the above profile and wish to apply, please submit your application (CV and Cover letter) via our website. Your application will be treated confidentiality.

 

At the final stages of the recruitment process, the successful candidate will be asked to provide supporting documentation such as, copies of diplomas and certificates of employment. An official criminal record (bulletin no.3) will also be required for consultation purpose.

 

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